Category: Project management

Hello Class,

The success of the company luncheon project was a great achievement, as it demonstrated my ability to lead and coordinate with other individuals. Now that the event is behind us, it’s time to focus on the post-event activities. Post-event meetings, commonly referred to as “lessons learned” or “project closeout” discussions, can be conducted with stakeholders, staff, and customers to formally conclude the project and identify potential opportunities for future initiatives. I would begin by holding a debriefing with the team, during which we would review the project’s progress and identify areas for improvement. According to the Project Management Institute, this process involves documenting lessons learned and assessing performance against the baseline (Project Management Institute, 2021). Before the meeting, I would thoroughly review the various aspects of the project, such as the scope, budget, schedule, and risk register. By comparing the actual and planned costs, I can help the team determine where we can improve and where there were issues. A safe environment that encourages honest discussions can help improve team performance. According to a study conducted by Edmondson in 2018, people are more likely to open up if they feel that they’ll be protected from criticism (Edmondson, 2018).

After conducting a couple of feedback sessions with sponsors and stakeholders, I’ll hold separate meetings to gather information on the event’s success. These sessions will focus on participants’ return on investment and satisfaction levels. Kerzner noted that stakeholder satisfaction is one of the most important factors influencing a project’s success (Kerzner, 2022). By collecting their feedback, I can ensure alignment with the organization’s expectations. I can then present a summary of the event’s performance data in an easy-to-understand format.

Through short surveys, I can also collect feedback from vendors and attendees. This method can be very useful when addressing minor issues. According to the PMI, this process can help improve the event’s quality by identifying areas for improvement (PMI, 2021). One of the most important steps event organizers should take is to ensure documentation is always available.

After collecting feedback, I would compile a formal Project Closeout Report. This document would include:

• Summary of objectives and whether they were achieved
• Budget comparison (planned vs. actual)
• Schedule performance
• Risk issues encountered and how they were handled
• Conflict resolution strategies used
• Lessons learned and recommendations

After the event, I would hold an end-of-year meeting to recognize team members and provide a final report. This process can help build morale and encourage future projects. Kerzner also noted that the project should be closed by implementing contractual and administrative closure (Kerzner, 2022). This step involves ensuring that all contracts and invoices are properly filed. I prefer to conduct these meetings in a collaborative, transparent, and organized manner, which ensures completeness and consistency. Transparency also helps build trust among stakeholders, and collaboration fosters team learning and continuous improvement. In simple terms, this process can help make the next event run smoothly.

I suggest keeping all records in a central repository for future reference. Since you have handled large-scale events, such as multi-state initiatives, this documentation would be valuable, as it would help you gain a deeper understanding of the project. Future planners can also access performance notes, budget adjustments, and risk mitigation strategies. Post-project meetings can be used as a strategic tool for continuous improvement. They can help strengthen the organization’s project management maturity by facilitating discussions about lessons learned, reviewing budgets and contracts, and collecting feedback. Reflecting on past events can also help improve the operations of future undertakings.

References:

Edmondson, A. C. (2018). The fearless organization: Creating psychological safety in the workplace for learning, innovation, and growth. Wiley.

Kerzner, H. (2022). Project management: A systems approach to planning, scheduling, and controlling (13th ed.). Wiley.

Project Management Institute. (2021). A guide to the project management body of knowledge (PMBOK Guide) (7th ed.). Project Management Institute.

• respond to the above by All successful projects conclude with some form of team recognition. What would you do as a project manager to acknowledge and reward the project team?

• All successful projects conclude with some form of team recognition. What would you do as a project manager to acknowledge and reward the project team?

respond to the peer review below by answering the above.

Facilitating Post-Project Meetings

The successful conclusion of the company luncheon, despite minor glitches, necessitates a structured transition into the closing phase. As the project manager, I would facilitate three distinct types of post-project meetings to ensure a comprehensive evaluation:

* The Team Debrief (Internal): A “Safe Space” session with the immediate planning staff. The focus here is on the technical and operational “glitches” mentioned. Using a “Start, Stop, Continue” framework allows the team to candidly discuss internal conflicts without fear of external judgment.

* Stakeholder & Customer Review (External): This meeting focuses on perceived value. For the luncheon, this involves gathering feedback from company leadership and attendees. According to the Project Management Institute (2021), confirming that the project met its intended objectivesin this case, employee engagement and a “smooth flow”is vital for formal sign-off.

* The Lessons Learned Repository Session: A final meeting to transform raw feedback into organizational assets.

Risk Management and Future Planning

A critical component of these meetings is the transition from Issue Management (handling the glitches that happened) to Risk Planning (preventing them in the future). By documenting the “minor conflicts” and planning gaps, the project manager creates a Risk Register for the next event.

Scholarly research suggests that “post-mortems” are often failed by organizations that do not document the root causes of variances (Larson & Gray, 2021). For example, if a “glitch” occurred because a vendor was late, future risk planning would include a mitigation strategy such as “Secondary Vendor Identification” or “Earlier Delivery Buffers.” This proactive stance ensures that the “glitches” of today do not become the failures of tomorrow.

Why This Approach?

Approaching meetings in this tiered mannerinternal first, then externalensures the team is aligned before facing stakeholders. It maintains professional integrity while fostering a culture of continuous improvement. Transparently discussing what went wrong (and what went right) builds trust with the organization and ensures that the financial and temporal investments made in the luncheon provide long-term institutional knowledge (Project Management Institute, 2017).

Conclusion

Project management is an iterative discipline that extends far beyond the “day of the event.” Whether managing the complex logistics of an e-commerce giant like Lazada or a high-stakes company luncheon, success is defined by the rigor of ones processes. From the initial top-down or bottom-up estimates to the precise tracking of PV, EV, and AC, cost management provides the financial boundaries for success. However, as the project closes, the focus must shift to human capital and knowledge management. By facilitating transparent post-project meetings and integrating lessons learned into future risk planning, project managers ensure that every glitch serves as a stepping stone toward perfection.

References

Larson, E. W., & Gray, C. F. (2021). Project Management: The Managerial Process (8th ed.). McGraw-Hill Education.

Lazada Group. (2024). About Lazada: Setting the pace for a retail revolution.

Project Management Institute. (2017). A Guide to the Project Management Body of Knowledge (PMBOK Guide) (6th ed.). Project Management Institute.

Project Management Institute. (2021). A Guide to the Project Management Body of Knowledge (PMBOK Guide) (7th ed.). Project Management Institute.

Wyrozbski, P. (2020). Project Management Office Management. Publishing House of the Warsaw School of Economics. (Note: This is a scholarly source from within 5 years regarding post-project knowledge).

Your project is implementing a new technology within the company that is available through several potential vendors. Though this technology is widely used in industry, it has not yet been implemented in your company. What path do you suggest for moving forward to obtain information from the potential vendors? What is your plan for procurements? What procurement processes, tools, and techniques would you recommend? What type of contract fits this scenario best? Why? Consider the culture, structure, stakeholders, and resource constraints.

Support your response with references to the course content, media, and readings.

References:

Chapter 4 – Making the Transition Happen

Madsen, S. (2019). Making the transition happen. In The power of project leadership: 7 keys to help you transform from project manager to project leader (2nd ed., pp. 285306). Kogan Page.

Procurement Management: Your Guide to Securing Project Resources

Alexander, M. (2020, May 1). Procurement management: Your guide to securing project resourcesLinks to an external site.. CIO. https://www.cio.com/article/3540768/procurement-management-your-guide-to-securing-project-resources.html

Now Is the Time for Procurement to Lead Value Capture

Busellato, N., Drentin, R., & Kishore, S. (2021, February 25). Now is the time for procurement to lead value captureLinks to an external site.. McKinsey & Company. https://www.mckinsey.com/business-functions/operations/our-insights/now-is-the-time-for-procurement-to-lead-value-capture

What Is a Contract Manager?

ContractsCounsel. (2023, March 28). What is a contract manager?Links to an external site. ContractsCounsel. https://www.contractscounsel.com/b/contract-manager

Collaborative Procurement Strategies for Infrastructure Projects: A Multiple-Case Study

Eriksson, P. E., Volker, L., Kadefors, A., Lingegrd, S., Larsson, J., & Rosaander, L. (2019, October). Collaborative procurement strategies for infrastructure projects: A multiple-case studyLinks to an external site.. Proceedings of the Institution of Civil Engineers. Management, Procurement and Law, 172(5), 197-205. https://doi.org/10.1680/jmapl.19.00016

The 4 Parts of a Strong Procurement Strategy

Roseke, B. (2024, December 10). The 4 parts of a strong procurement strategyLinks to an external site.. ProjectEngineer. https://www.projectengineer.net/the-4-parts-of-a-strong-procurement-strategy/

The Project description file is in the module section named as- CIS5307_Project.pdf Please download and read the project description file attached. For the Professional and Scientific Staff Management (PSSM) case, answer the following questions: Please provide clear, detailed answers to each question. Identify and list the requirements for this project. Categorize the requirements into functional requirements and non-functional requirements. (24 points) Describe the business value (tangible and intangible) provided by this project, and identify and list any project constraints. (12 points) Identify and list the risks associated with this project. (12 points) What software development methodology do you recommend for the project? Why? (12 points) Can you think of any additional requirements for the project based on your research of the area? If so, please list them. (8 points) Identify and list the Use Cases and associated Actors for the project. (12 points) Note: Please read and watch the course chapter materials (PowerPoints, videos) to understand what we need to submit for the project assignments. There are some helpful videos as well for a few of these project assignments that will help us understand how to start working on these projects and what we need to mention in assignment responses. For Assignment 1, please watch the Project Assignment 1 Help Video for more understanding. The video is in the module section. Upload your submission as a single Word file. No Zip files and hand-drawn submissions. You can resubmit as many times as you wish before the deadline. Your final submission will be graded.

Please create project plan using excel project software. I am providing clear details on how it should look like and what youre referencing. Thank you!

Create a Project Plan Using Project Management Software

Introduction

In this exercise, you will create a Project Plan -that reflects the submitted earlier in the course- using project management software. Whether you are a seasoned project manager aiming to enhance your skills or a newcomer to the world of project management, you will identify and apply fundamental principles and best practices for building a project plan from scratch. We will delve into the key components of project planning, including defining project objectives, creating detailed task lists, estimating resources, managing risks, and establishing realistic timelines.

Instructions

Create a project plan using project management software. For this assignment, you will use , software designed to assist a project manager in developing a schedule, assigning resources to tasks, tracking progress, managing the budget, and analyzing workloads. Remember that Microsoft Project is one of the apps available to you through your .

Please download the complete instructions for this assignment, and watch the Create a Project Plan Using Project Management Software instructional video to complete your project plan.

1-Assignmment Description

The assessment is a portfolio, comprising two coursework components. The first component, CW1, is a group oral

presentation, contributing 40% towards the overall module mark. The second component, CW2, is an individual

detailed written report, accounting for 60% of the module mark. Your task for both elements is to conduct a

thorough investigation and evaluation of a project or case study related to your area of expertise. This work aims to

showcase your mastery of risk management theories and their practical application in real world scenarios. You

may choose a project or case study from your professional experience, or one identified during your module

studies. Background As a project team, you will collaborate with the risk manager to identify and analyse the risks

of your selected project/case study. This will inform your data driven recommendation to the project owners,

ensuring organisational or project resilience through effective risk management strategy and implementation. As

the risk team, you will apply key risk management theories, processes and practices to your selected project. Your

primary aim is to demonstrate an understanding of cutting edge thinking on risk strategies, culture, and operations.

This includes consideration of emerging risk issues and contingency plans. Ultimately, you will provide the project

manager with evidence-based decisions or recommendations in two stages, as reflected in the coursework

deliverables timeline. First, the group presentation (CW1) will involve conducting an initial risk analysis focused

on identification and potential impacts.

2- Group Presentation Requirements:

You will deliver a presentation to communicate your preliminary risk analysis and strategy.

Cover the following in your presentation:

Introduction: Provide context on your selected project/case study

Assumptions: List key parameters, constraints, and considerations which guide your analysis

Risk Management Strategy: Explain your planned approach for identifying, assessing, and responding to risks

Presentation and Formatting Requirements

Number of Slides: 4

The presentation slides should be prepared in MS PowerPoint format, and the content should be easy to read and

follow. It is important to acknowledge any graphical content or visual used in your work by including a link or the

authorship as part of the citation in the graphic or visual. All sources must be cited using the Harvard referencing

style, and a full list of references should be provided at the end of the document.

I have attached the assignment below with instructions and also the textbook which has the question that need to be answered in short paragraphs

Scenario

As the HR consultant contracted to resolve issues related to miscommunication and workforce discontent at the U.S. branch of the Singaporean software solutions provider, you are expected to present a change readiness report and then submit a change management plan.

You have read that stakeholder analysis is an important requirement for change management. You know that you will soon need critical information from the VP of the U.S. unit to complete this activity. To convince the VP and the leadership team at both locations to share this critical information with you, you decide to send out a memo on the significance of stakeholder analysis in change management.

Prompt

Write a short memo explaining the significance of stakeholder analysis. Specifically, you must address the following criteria:

1. Describe the use of stakeholder analysis in organizational change management.

• How will the identities of different stakeholders influence their views on change initiatives?
• How can stakeholders encourage or inhibit change in an organization?

1. Identify and explain at least three benefits of conducting a stakeholder analysis.
2. Identify the key people in the organization:

• Reference the to document your analysis.
• Who are the critical stakeholders in the organization? Refer to the to identify the critical stakeholders.
• Who could be interested in enabling change in the organization?
• Why do you think these stakeholders will be interested in enabling change?

1. Include at least two valid questions or additional information you will need from the company leadership to complete your stakeholder analysis.

• Reference the Leaders Self-Evaluations and to document your analysis.

What to Submit

Submit a 3- to 5-page Word document using double spacing, 12-point Times New Roman font, and one-inch margins. Sources, including course materials, should be cited in APA format and listed on a separate reference page. Consult the for more information on citations.

Scenario

As the HR consultant contracted to resolve issues related to miscommunication and workforce discontent at the U.S. branch of the Singaporean software solutions provider, you are expected to present a change readiness report and then submit a change management plan.

You have read that stakeholder analysis is an important requirement for change management. You know that you will soon need critical information from the VP of the U.S. unit to complete this activity. To convince the VP and the leadership team at both locations to share this critical information with you, you decide to send out a memo on the significance of stakeholder analysis in change management.

Prompt

Write a short memo explaining the significance of stakeholder analysis. Specifically, you must address the following criteria:

1. Describe the use of stakeholder analysis in organizational change management.

• How will the identities of different stakeholders influence their views on change initiatives?
• How can stakeholders encourage or inhibit change in an organization?

1. Identify and explain at least three benefits of conducting a stakeholder analysis.
2. Identify the key people in the organization:

• Reference the to document your analysis.
• Who are the critical stakeholders in the organization? Refer to the to identify the critical stakeholders.
• Who could be interested in enabling change in the organization?
• Why do you think these stakeholders will be interested in enabling change?

1. Include at least two valid questions or additional information you will need from the company leadership to complete your stakeholder analysis.

• Reference the Leaders Self-Evaluations and to document your analysis.

What to Submit

Submit a 3- to 5-page Word document using double spacing, 12-point Times New Roman font, and one-inch margins. Sources, including course materials, should be cited in APA format and listed on a separate reference page. Consult the for more information on citations.

Scenario

As the HR consultant contracted to resolve issues related to miscommunication and workforce discontent at the U.S. branch of the Singaporean software solutions provider, you are expected to present a change readiness report and then submit a change management plan.

You have read that stakeholder analysis is an important requirement for change management. You know that you will soon need critical information from the VP of the U.S. unit to complete this activity. To convince the VP and the leadership team at both locations to share this critical information with you, you decide to send out a memo on the significance of stakeholder analysis in change management.

Prompt

Write a short memo explaining the significance of stakeholder analysis. Specifically, you must address the following criteria:

1. Describe the use of stakeholder analysis in organizational change management.

• How will the identities of different stakeholders influence their views on change initiatives?
• How can stakeholders encourage or inhibit change in an organization?

1. Identify and explain at least three benefits of conducting a stakeholder analysis.
2. Identify the key people in the organization:

• Reference the to document your analysis.
• Who are the critical stakeholders in the organization? Refer to the to identify the critical stakeholders.
• Who could be interested in enabling change in the organization?
• Why do you think these stakeholders will be interested in enabling change?

1. Include at least two valid questions or additional information you will need from the company leadership to complete your stakeholder analysis.

• Reference the Leaders Self-Evaluations and to document your analysis.

What to Submit

Submit a 3- to 5-page Word document using double spacing, 12-point Times New Roman font, and one-inch margins. Sources, including course materials, should be cited in APA format and listed on a separate reference page. Consult the for more information on citations.