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8-Team Amateur Summer Soccer League Event Plan

Dessalines Summer Soccer League (DSSL)

League Overview

* League Name: Dessalines Summer Soccer League (DSSL)

* Format: 8 Teams

* Groups: 2 groups of 4

* Season Dates: July 25 August 29, 2026

* Game Days: Weekends only

* Games Per Day: Maximum 3

* Location: Columbus, Ohio area

* Level: Amateur Mens Soccer

* Match Length: 90 minutes (45-minute halves)

Competition Format

Group Stage

Each team plays:

* 3 group games

* Round-robin format within each group

Group A

* Team A1

* Team A2

* Team A3

* Team A4

Group B

* Team B1

* Team B2

* Team B3

* Team B4

Points System

* Win = 3 points

* Draw = 1 point

* Loss = 0 points

Tiebreakers

1. Goal Difference

2. Goals Scored

3. Head-to-Head

4. Fair Play Points

5. Penalty Shootout or Coin Toss

Knockout Stage

Quarterfinals

* 1st A vs 4th B

* 2nd A vs 3rd B

* 1st B vs 4th A

* 2nd B vs 3rd A

Semifinals

* Winner QF1 vs Winner QF2

* Winner QF3 vs Winner QF4

Final

* Championship Match only

* Trophy presentation afterward

Tournament Calendar

Date Matches

July 25 Opening Match

July 26 3 Group Matches

August 1 3 Group Matches

August 2 3 Group Matches

August 8 Final Group Matches

August 1516 Quarterfinals

August 22 Semifinals

August 29 Final

Staffing Plan

Match Day Staff

Position Quantity

Referees 3 per game

Security Guards 24

Medical Personnel 1 EMT or trainer

Ticket Staff 2

Announcer/DJ 1

Tournament Coordinator 1

Volunteers 46

Suggested Awards

Team Awards

* Championship Trophy

* Runner-Up Medals

* Team Banner

Individual Awards

* MVP

* Golden Boot

* Best Goalkeeper

* Best Defender

* Fair Play Award

Estimated Budget

Item Estimated Cost

Field Rental $2,000$5,000

Referees $1,500$2,500

Security $800$1,500

Trophies & Medals $700$1,500

Jerseys/Staff Shirts $400$1,000

Insurance $500$2,000

Marketing $300$1,000

Water & Supplies $300$700

Estimated Total

* $6,500$14,000

Revenue Ideas

Team Registration

* $500$1,200 per team

Ticket Sales

* Adults: $5$10

* Kids: Free or $3$5

Vendor Fees

* Food vendors

* Drinks/snacks

* Soccer merchandise

Sponsorships

Target:

* Haitian businesses

* Restaurants

* Barbershops

* Car dealerships

* Insurance companies

Marketing Plan

Promotion Channels

* Instagram

* Facebook

* TikTok

* WhatsApp groups

* Haitian community radio

* Local churches/community centers

Content Ideas

* Team reveal posts

* Match schedules

* Player spotlights

* Goal highlights

* MVP rankings

* Live streams

Recommended Rules

Player Eligibility

* Minimum age: 18

* Signed waiver required

* Valid ID required

Discipline

* Yellow Card Fine: $5$10

* Red Card Fine: $15$25

* Fighting = suspension/removal

Team Requirements

* Matching uniforms

* Arrival 30 minutes before kickoff

* Maximum roster: 1822 players

Match Day Setup Checklist

Field Setup

* Goals secured

* Corner flags

* Benches

* Scoreboard

* PA system

* Water stations

Fan Area

* Ticket table

* Vendor tents

* Seating

* Parking attendants

Safety

* Medical station

* Security patrol

* Emergency contacts

* Insurance documents onsite

Suggested Theme Colors

For the DSSL brand:

* Royal Blue

* Red

* Gold

* White

These colors work well with the Dessalines identity and create a strong tournament look.

Long-Term Vision

* Expand to 1216 teams

* Add youth divisions

* Create annual all-star game

* Partner with local sponsors

* Build a recognized Haitian summer soccer tradition in Columbus

Estimated Expenses for an 8-Team Amateur Summer Soccer League

Dessalines Summer Soccer League (DSSL)

Estimated Total Budget

Recommended Working Budget:

* Low Budget: $6,500$8,000

* Professional Setup: $9,000$13,000

* High-End Event: $15,000+

1. Field Rental

Item Estimated Cost

Soccer field rental per day $250$700

Total weekends needed 6 weekends

Estimated total $2,000$4,500

Includes:

* Field access

* Lights (if night games)

* Restrooms

* Parking

2. Referees

Item Estimated Cost

Center referee $60$100/game

Assistant referees (2) $40$75 each/game

Total per game crew $140$250

Estimated total tournament cost $1,400$2,500

Estimated Games

* Group stage: 12

* Quarterfinals: 4

* Semifinals: 2

* Final: 1

* Total games: 19

3. Security

Item Estimated Cost

Security guards $20$35/hour

Guards per game day 24

Estimated total $700$1,800

Recommended

* More security for semifinals/final

* Consider off-duty police for championship game

4. Insurance

Item Estimated Cost

General liability insurance $500$1,500

Player accident coverage $300$1,000

Estimated Total

* $800$2,500

5. Trophies & Medals

Award Estimated Cost

Championship trophy $200$500

MVP trophy $50$150

Golden Boot trophy $50$150

Best Goalkeeper trophy $50$150

Winner medals $100$250

Runner-up medals $75$200

Estimated Total

* $500$1,400

6. Marketing & Promotion

Item Estimated Cost

Flyers/posters $100$300

Social media ads $100$500

Banner printing $150$400

Photography/video $200$1,000

Estimated Total

* $550$2,200

7. Staff & Operations

Item Estimated Cost

DJ/Announcer $200$600

Ticket staff $150$400

Volunteers meals/water $100$300

Operations supplies $100$300

Estimated Total

* $550$1,600

8. Medical & Safety

Item Estimated Cost

EMT/medical staff $100$300/day

First aid supplies $100$250

Estimated Total

* $400$1,200

9. Team & Event Materials

Item Estimated Cost

Staff shirts $150$400

Staff badges/passes $50$150

Admission tickets $50$120

Registration forms & printing $50$100

Estimated Total

* $300$770

Recommended Budget Breakdown

Category Recommended Budget

Field Rental $3,000

Referees $2,000

Security $1,200

Insurance $1,200

Awards $900

Marketing $1,000

Operations $800

Medical $600

Miscellaneous $500

Recommended Total

$11,200

Ways to Reduce Costs

* Partner with local schools/churches for fields

* Use volunteers for setup

* Get sponsor-funded trophies

* Sell vendor spaces

* Stream games on Facebook Live instead of hiring full media crews

Recommended Income Goal

To run comfortably:

* Aim for $12,000$15,000 total revenue

Possible income sources:

* Team registration fees

* Ticket sales

* Sponsorships

* Vendor fees

* Merchandise sales

Example Revenue Plan

Source Amount

8 Teams $800 registration $6,400

Ticket sales $3,000

Sponsors $3,000

Vendors $1,000

Estimated Revenue

$13,400

Recommended Ticket Prices

Dessalines Summer Soccer League (DSSL)

Best Pricing Structure

Ticket Type Recommended Price

Adults General Admission $5$10

Kids (Under 12) Free or $3

VIP Seating $15$25

Weekend Pass $15$20

Final Match Ticket $10$15

Recommended Setup for Your Tournament

Group Stage

* Adults: $5

* Kids under 12: Free

* Parking: Free if possible

This keeps attendance high and helps build the league reputation.

Quarterfinals & Semifinals

* Adults: $7$10

* Kids: $3$5

Championship Final

* Adults: $10$15

* VIP Seating: $20$25

* Kids: $5

The final should feel like a major community event.

Estimated Ticket Revenue

Example Attendance

Stage Fans Per Day Ticket Price Estimated Revenue

Group Stage 100200 $5 $2,000$4,000

Quarterfinals 150250 $7 $1,000$2,000

Semifinals 250400 $10 $2,500$4,000

Final 400700 $10$15 $4,000$8,000

Potential Total Ticket Revenue

$9,000$18,000

Ticket Design Ideas

Include:

* DSSL Logo

* Match Date

* Match Number

* Admission Type

* Security Tear Line

* Sponsor Logos

* No Re-entry policy if desired

Additional Revenue Ideas

Sell:

* Drinks

* Haitian food

* Team jerseys

* Flags

* Tournament shirts

These can sometimes make almost as much money as ticket sales.

Recommendation

For a first-year amateur summer league in the Haitian community around Columbus:

Best Balance

* $5 Group Stage

* $10 Final

* Kids under 12 free

This usually gives:

* Better attendance

* Better atmosphere

* More vendor sales

* Stronger long-term growth for the tournament brand

Insurance Policy for Players & Field

Dessalines Summer Soccer League (DSSL)

Yes you should strongly consider getting insurance for both:

1. Players

2. Field/property liability

Most schools, parks, and sports complexes will require proof of insurance before renting the field.

Types of Insurance You Need

1. General Liability Insurance

This protects the league if:

* A spectator gets injured

* Property gets damaged

* Someone slips/falls

* A lawsuit happens during the event

Recommended Coverage

* $1 Million per occurrence

* $2 Million aggregate

Estimated Cost

* $500$1,500 for the tournament

2. Participant Accident Insurance

This helps cover player injuries during games.

Can Cover:

* Ambulance

* Emergency room visits

* Medical bills

* Dental injuries

Important

This is usually secondary coverage, meaning:

* The players personal insurance pays first

* Tournament insurance helps with remaining costs

Estimated Cost

* $300$1,200

3. Field/Venue Insurance Requirement

Many venues will ask for:

* Certificate of Insurance (COI)

* Additional insured endorsement

The venue/school/city wants proof that they are protected if something happens during your tournament.

Recommended Combined Coverage

Coverage Type Recommended Limit

General Liability $1M / $2M

Participant Accident Included

Medical Payments $5,000$10,000

Equipment Coverage Optional

Weather Cancellation Optional

Estimated Total Insurance Cost

League Size Estimated Cost

Small amateur tournament $800$2,500

Larger professional setup $3,000+

For your 8-team tournament:

Expect around $1,200$2,000

Companies That Commonly Cover Soccer Tournaments

You can search for:

* Sports event insurance

* Amateur soccer tournament insurance

* Short-term sports liability insurance

Common providers include:

* K&K Insurance

* Sadler Sports Insurance

* SportsEngine Insurance

* General Liability carriers through local brokers

What Youll Need to Apply

Information Required

* Tournament name

* Dates

* Location

* Number of teams

* Expected attendance

* Age group

* Whether alcohol is served

* Whether security/medical staff are onsite

Additional Protection You Should Require

Team Waivers

Every player should sign:

* Injury waiver

* Liability release

* Code of conduct

Vendor Insurance

Food vendors should provide:

* Business license

* Liability insurance certificate

Recommended Safety Setup

Match Day Safety

* EMT or trainer onsite

* First aid kit

* Ice/water station

* Emergency contact list

* Security guards

* Clear evacuation plan

Important Recommendation

Do not run the tournament without:

* Liability insurance

* Signed player waivers

* Venue agreement

* Medical support onsite

Those four things protect you legally and make schools/cities much more willing to approve your event.

For a community summer league, card fines should help:

* control player behavior

* protect referees

* discourage fighting

* cover disciplinary/admin costs

A strong setup for your Dessalines Summer Soccer League would be:

Card Type Suggested Fine

Yellow Card $10

Red Card $25$50

Fighting/Violent Conduct $100+

Team Bench Misconduct $50

Referee Abuse $100$250

Crowd/Fan Misconduct Team Warning or Fine

Recommended System

Yellow Cards

* $10 fine

* 2 yellow cards accumulated = 1-game suspension

This keeps players disciplined without being excessive.

Red Cards

Standard Red Card

Examples:

* dangerous tackle

* second yellow

* stopping clear goal chance

Penalty:

* $25$50 fine

* automatic 1-game suspension

Serious Misconduct Red Card

Examples:

* fighting

* threats

* racist comments

* referee abuse

Penalty:

* $100+ fine

* multiple-game suspension

* possible tournament ban

Team Deposit System (Highly Recommended)

Instead of chasing players for fines:

Require each team to pay:

$200$500 discipline deposit

Then:

* fines come out of the deposit

* remaining balance refunded after tournament

This is much easier to manage.

Example Fine Schedule

Violation Fine

Yellow Card $10

Red Card $50

Fighting $150

Referee Abuse $250

Team No-Show $300

Fan Violence $250+

Important Rule

Make it clear:

Unpaid fines = player/team suspended until paid.

That keeps teams accountable and helps maintain professionalism throughout the tournament.

Yes for your type of tournament, renting a high school soccer field is often one of the best options.

Why a High School Field Is a Good Choice

1. Better Quality Facilities

Most high school stadiums already include:

* Marked soccer field

* Bleachers

* Parking

* Bathrooms

* Lights

* Press box/sound system

That makes your tournament feel more professional immediately.

2. Safer Environment

Schools usually have:

* Security infrastructure

* Fenced areas

* Controlled entrances

* Better crowd management

This helps especially for:

* Semifinals

* Finals

* Large Haitian community attendance

3. Easier for Spectators

Families are more comfortable attending events at schools because:

* Parking is organized

* Restrooms are available

* Seating is already installed

That can increase attendance and ticket sales.

4. More Professional Look

A high school stadium gives your league:

* Better photos/videos

* Better livestream appearance

* Better sponsor appeal

Sponsors are more likely to support an organized-looking event.

Possible Downsides

Higher Cost

Compared to city parks:

* Schools may charge more

* Lights cost extra

* Custodial fees may apply

Typical pricing:

* $300$800 per day

More Rules

Schools may require:

* Insurance

* Certificate of Insurance (COI)

* Security plan

* Cleaning deposit

* Strict end times

Best Strategy for DSSL

Recommended Approach

Group Stage

Use:

* Community park

OR

* Lower-cost field

Semifinals & Final

Upgrade to:

* High school stadium

This saves money while still making the biggest games feel special.

What to Ask the School

When contacting a school, ask:

* Rental rates

* Weekend availability

* Lighting fees

* Insurance requirements

* Security requirements

* Seating capacity

* Vendor rules

* Parking access

Features You Want

Ideal Stadium Checklist

* Full-size soccer field

* Night lights

* 300+ parking spaces

* Bleachers

* Restrooms

* Concession area

* Good field condition

Good Places to Check Around Columbus

Look into:

* Public high schools

* Charter schools

* Community colleges

* Sports complexes

Some schools rent cheaper during summer because students are out.

Recommendation

For your first tournament:

Best Balance

* Use an affordable field for early rounds

* Use a high school stadium for semifinals/final

That gives:

* Lower expenses

* Bigger championship atmosphere

* Better crowd experience

* Better sponsor presentation

Yes renting a high school soccer field is actually one of the smartest ways to run your tournament during the first year.

Most schools in the Columbus area will rent fields:

* during summer break

* on weekends

* through the school district athletic department

The biggest advantages are:

* lower cost than sports complexes

* stadium seating already included

* lights and parking available

* easier crowd control

* professional game night atmosphere

Typical rental cost:

* Practice field: $75$150/hour

* Stadium field with lights: $150$350/hour

That could save you thousands compared to premium soccer complexes.

Good options around Columbus include:

* Hamilton Township High School Soccer Field

* Franklin Heights High School

* Walnut Ridge High School

* Beechcroft High School

For your tournament, Id recommend:

* Group stage at a cheaper community/high school field

* Semifinals and final at a nicer stadium-style venue

That creates a bigger championship feel as the tournament progresses.

Youll usually need:

* proof of insurance

* security plan

* rental agreement

* field deposit

* restroom/access plan

Some schools may also require:

* custodial fees

* police/security officers

* certified athletic trainer

A very realistic full-tournament high school field budget is:

$3,000$6,000 total

which is much cheaper than major turf complexes.

The best move is to contact:

* school athletic directors

* Columbus Recreation & Parks

* local soccer clubs

about 812 months early because summer weekends book fast.

Dessalines summer soccer league (DSSL)

Go with:

Royal Blue + Bright Red + Gold accents

It hits everything:

* Haitian pride

* Leadership & legacy (Dessalines)

* Summer heat

* Championship feel

Instead of only rewarding 1st place, spread it out:

* 1st place: $2000

* 2nd place: $500

* MVP / Golden Boot: $100$200 each

* Medals for winners

* Medals for 2nd place

* Music + finals event vibe

This keeps more teams engaged until the end.

High school field rental costs in the Columbus area usually range between:

Estimated High School Stadium Rental Costs

Facility Type Estimated Cost

Small public school field $250$500 per day

Stadium with lights & bleachers $500$1,200 per day

Premium turf stadium $1,000$2,500+ per day

Extra costs may include:

* Lights: $100$300

* Custodial/cleanup fees: $50$250

* Security requirement: $100$500

* Deposit: $250$1,000

Recommended Budget for Your Tournament

For DSSL:

* Group-stage weekends at a park or cheaper field

* Semifinals/final at a stadium

Expected Total Stadium Cost

* $2,000$5,000 total

Thats realistic for an 8-team amateur summer league.

Best Value Options in Columbus

Budget-Friendly

* West High School Stadium

* Bexley High School Stadium

These are likely more affordable and easier for a first-year event.

Best Championship Atmosphere

* Alumni Stadium at St. Francis DeSales High School

* Westerville Central High School Football Field

These provide:

* Better seating

* Better visuals

* Better sponsor appearance

* Stronger finals atmosphere

Alternative That May Be Cheaper Overall

Instead of renting a high school every weekend, you could use:

* Darree Sports Complex

* Lou Berliner Sports Park

Columbus parks rentals can be much cheaper than schools. City outdoor field rentals can start around $30$36 per hour for multipurpose fields.

Best Strategy for DSSL

Smart Budget Plan

Group Stage

Use:

* City park

* Sports complex

* Lower-cost field

Final Weekend

Upgrade to:

* High school stadium

This gives you:

* Professional final

* Lower tournament expenses

* Better crowd experience

* Better social media content

* Easier sponsor marketing

Important Tip

When contacting schools:

* Ask for community athletic event rates

* Mention:

* nonprofit/community event

* amateur tournament

* family-oriented event

Schools sometimes reduce prices for community cultural events.

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